Supply chain procedure manual full#
Supply chain procedure manual code#

Has the municipality or entity used an outsourced training provider for SCM, other than SAMDI? What is the 2009/10 budget for the training of SCM practitioners? Has a training strategy for SCM pratitioners been developed? To be look at going forward with the SCM implementation plan Is there a database established to record redundant and obsolete store items?ДЄre debriefing sessions held with unsuccessful bidders? Is the 'list of accredited prospective providers' required by regulation 14 updated at least quarterly? In addition, are all invitations for competative bids publically advertised in newspapers commonly circulating locally? (reg 22(1)) Tenders and all other bids received and awards made?ДЄre all invitations for bids above R30 000 advertised for at least 7 days on the website and official notice board? (reg 18(a)) Written or verbal quotations received and awards made? Please confirm if records are kept of the following: Prior to making an award above R30 000 the municipality or municipal entity must check with SARS whether that persons tax matters are in order (reg 43 and MFMA Circular No 29).

Supply chain procedure manual code#

Is the Code of Conduct issued by NT in MFMA Circular No 22 utilised?ДЄre measures in place to ensure all SCM practicioners are aware of the SCM code of conduct?ДЄre all delegations in terms of SCM roles and responsibilities in writing (other than delegations contained in the SCM Policy)? Regulation 46 requires the SCM Policy to establish a code of conduct. If 'NO' are the values contained in the SCM Policy higher than that stipulated in regulation 12?Дo municipal bid documents comply with MFMA Circular No 25?Дo municipal bid documents include evaluation criteria for use by the bid evaluation and adjudication committees? Is the performance of vendors regularly monitored?ДЄre SCM processes independently monitored to ensure the SCM policy is followed and desired objectives achieved?ДЄre the threshold values contained in the SCM Policy aligned with the values stipulated in regulation 12? Is the necessary needs assessment undertaken before each acquisition?ДЄre preferential policy objectives identified to be met through each contract? This SCM checklist will be used to report quarterly Is a report on the implementation of the SCM Policy provided to the mayor (or the board of directors for an entity) within 10 days of the end of each quarter (reg 6(3)) If 'YES', is progress regularly measured against the implementation plan? Has a detailed implementation plan for SCM been developed? Has a job description been developed for each position within the SCM Unit? How many positions are unfilled, ie waiting for an appointment? (full time equivalent)

Supply chain procedure manual full#

How many staff are employed by the SCM Unit? (show full time staff equivalent, a person shared with another function or working part-time on SCM is shown as a fraction) Has the Council/Board of Directors adopted a SCM policy in terms of SCM regulation 3? Ridwaan Abdullah (CFO), Keith Jansen (Manager: SCM) Name of the Head of the SCM Unit (if different to above): In the case of a Municipal Entity please type the name here: Name of Municipality (select from drop down list) Any questions on the completion of this checklist should be emailed to the MFMA helpline or Entity Details Information provided will be used to target further assistance and training for municipalities, so your cooperation is appreciated. by no later than 10 days after the end of each quarter. To assist the National Treasury monitor SCM implementation you are kindly requested to forward electronically a copy of a completed checklist. A copy of the SCM Regulations and MFMA Circulars can be found on the NT website Submission to National Treasury: It is recommended that the Head of the SCM Unit complete the checklist, in consultation with the Municipal Manager (or CEO for an entity). When the answer is 'no' please insert a comment indicating progress made and when that requirement will be met, including the anticipated date and the responsible official(s). Please select from the answers provided in the drop down lists or as otherwise specified. This is a self assessment checklist and should be filled in completely and to the best of your ability. Completing this checklist will assist municipalities and municipal entities to assess the implementation of supply chain management requirements in terms of the Municipal Finance Management Act (MFMA) and Regulations.